Free tool · 2 minutes · no account
What does your software stack actually cost per person?
Five lines and your headcount. You get monthly and annual spend, the heaviest line, and which of your processes to automate first — based only on the numbers you enter.
01 Your stack
02 The readout
Monthly software spendYour heaviest line is reporting and BI at $150 a month.
Start with the weekly numbers pack — reporting is your biggest line, and the hours go into assembling it by hand.
Calculated in your browser. Nothing is sent, stored or logged.
How this is calculated
Three sums and two rules. Nothing is modelled or guessed:
- Monthly total — the five lines you entered, added.
- Annual — monthly × 12. No discount for annual billing, because that is the number you can cut.
- Per person — monthly total ÷ headcount.
- Heaviest line — whichever of the five is largest in your inputs.
- Recommended first build — your heaviest line decides it: support → inbox triage and reply; reporting → the weekly numbers pack; intake → lead capture through to reply; email → campaign through to follow-up; scheduling → booking and reminder flow. The rule is fixed and printed next to the result so you can disagree with it.
No benchmark, no “industry average”, no savings estimate. A tool that invents a saving you then have to defend in a meeting is worse than no tool.
What to do with the number
A high per-person cost is not automatically bad — a 12-person firm can reasonably spend $150 per head on the tools that run it. What matters is whether the spend removes work or just adds seats. If two lines in the same job (say email marketing and forms) are both paid, and one person is still copying data between them, that is the automation.
Read what to automate first for the rule that decides it, or take the number to a call and we will scope the smallest build that moves it.
Questions
Is my data sent anywhere?
No. The calculation runs in your browser with no request, no cookie and no account.
Why only five categories?
They are the lines small companies most often pay twice for, and the ones automation touches first. Add the rest to get a full total; the recommendation still uses the same rule.
Can you run this on our real invoice data?
Yes. That is the paid diagnostic: we reconcile the actual billing, name the duplicates and quote a fixed price for the first build.
Want the number checked against your real invoices?
A fixed-price diagnostic: we reconcile the billing, name the duplicates and quote the first build in writing.